Submissions can be send to SENS, Corporate Action, and Corporate Finance internal staff for approval. The IRS rules determine the path that the submission should follow. All ‘approvals’ happen at the same time. For example, when approval is needed from both SENS and Corporate Finance, the submission will be send to both groups and only when each group has approved the submission will the submission move to the next action.
The Activity Description field (on the "Submission Detail screen - Activity tab") will display the following description: "An announcement that has been sent for review”.
Once a Review is completed, the reviewer might send it back to the submitter for rework. The status may change to Rework. At this stage the submitter may change or add any submission details before resubmitting. The cycle between the Review status and the Rework status may have unlimited amount of iterations, known as a 'submission cycle'.
IMPORTANT: Refer to the section "Submission Workflow activities" for an explanation of the 'announcement workflow' that may or may not be followed for each of the 3 'announcement types'.
The table below displays each of the 3 announcement types, that is, General Announcement, Primary Listing Announcement and Secondary Listing Announcement. For each of these announcements, the table reflects the Current Workflow Activity (Column 4) that can be viewed on the “SENS Worklist screen”.
Once the relevant announcement is selected, the Next Action field (Column 5) on the “Submission Detail screen” will display the actions that can be selected. Once the action is selected, the Next Workflow Activity (Column 6) is displayed. The “Next Workflow Activity” is dependant on the rules defined by the IRS Administrator. These rules may change over time. As such, different activities may be displayed based on the work flow and the rules set up by the IRS Administrator.
Example:
If you selected “Submit Announcement”, the next workflow activity might be Review, Needs File Size Approval, Finalisation, etc. This is based on the rules set up in IRS. But, Finalisation can only be performed for General Announcements and Primary Listing Announcements. Finalisation is not part of the workflow for Secondary Listing Announcements.
At any stage of the work flow, the internal user may choose to send the announcement back to any action allowed in the work flow. For example, if the process went through Submit, Review, CA Approval and Finalisation, the user may request - in the Finalisation stage - to send the announcement back for Rework.
Current Workflow Activity Status (SENS Worklist screen) |
Next Action field (Submission Detail screen) |
Subsequent Workflow Activity Status (SENS Worklist screen) |
Description |
General Announcement |
Primary Listing Announcement |
Secondary Listing Announcement |
Review |
Accept (Review) |
SENS Approval |
The submission will be sent for SENS Approval. |
Yes |
|
|
Review |
Accept (Review) |
CA Approval |
The submission will be sent for CA Approval. |
|
Yes |
Yes |
Review |
Accept (Review) |
CFO Approval |
The submission will be sent for CFO Approval. |
|
Yes |
|
Review |
Accept (Review) |
Finalisation |
The submission will be sent for Finalisation |
Yes |
Yes |
Yes |
Review |
Accept (Review) |
Dissemination |
General CA Approval rule is switched OFF. |
|
|
Yes |
Review |
Send for rework (Reject Rework) |
Rework |
The submission is sent back to the submitter for rework. |
Yes |
Yes |
Yes |
Review |
Put On Hold |
On hold |
The JSE internal user puts the submission on-hold. There can be various reasons for this. For example, the submitter may request the submission to be put on hold. A JSE internal user requires additional information or user goes to meeting and puts the announcement on hold to review at a later stage. |
Yes |
Yes |
Yes |
Review |
Terminate |
Terminate |
The submission is terminated. Terminated submissions can be viewed by clicking the ARCHIVED/TERMINATED button on the “SENS Worklist screen”. Any submission that has a Terminated status before 6:45am of the current day, will be archived. |
Yes |
Yes |
Yes |
Below is a graphical representation of the work flow that will be followed, depending on the option selected from the Next Action field. The 'workflow activity' that will follow is dependant on the 'announcement type'.
