Activity Tab

Field

Description

Reference Number field

This field displays the reference number linked to the SENS Submission. This is a unique system generated  number. .

Follow Reference Number field

This field will be disabled if the announcement is an 'announcement correction'.

Link current submission to an existing submission

1. Click this hyperlink to link a different announcement to the current one (S300350). The announcement you are creating (S300350) will be disseminated immediately after the announcement you are selecting.

2. The "Follow Reference Number dialogue box" is displayed. Select the applicable reference number (S16370). The "Follow Reference Number dialogue box" will be populated with all the other announcements submitted by this submitter that have as yet not been disseminated. Only one announcement can be selected.

3. Click the SUBMIT button. The following message is displayed: "Would you like to save the changes to the submission details?".  

4. Click the OK button to proceed.

5. The new reference number will be displayed. You can select this reference number to view the details of the announcement.

The Release Date and Time of the announcement you are creating (S300350) will be set to 5 seconds later than the Release Time of the announcement you just selected (S16370). The selected announcement (S16370) will be disseminated before the current announcement (S300350) displayed on the "Submission Detail screen".

Note: In the example below, S300530 will follow S16370.

Remove the newly linked submission

To remove the new announcement simply click the Remove hyperlink. A message will be displayed: "Do you want to remove this reference number?". Click the OK button to remove the reference number.

IMPORTANT:

• The "Follow Reference Number dialogue box" will only display announcements where the status is: New, Created, Needs file size approval, Review, Approval, Finalisation, Dissemination (waiting to be disseminated). This dialogue box will not display any submissions that have been completed.

• External users can only view those announcements that were created by the same 'submitter company' or 'issuer' as the currently logged in user.

Note: This field is disabled for 'Announcement Corrections".

Replacement Announcement field

This field displays the replacement announcement reference number that was selected on the "Announcement Corrections screen".

Note:

• A read-only view of the submission will be displayed.

• This field will only be displayed if you are performing an 'announcement correction'.

Submission Date and Time field

This field displays the date and time that the SENS submission was created.

Submission Cycle Number field

The Cycle Number indicates the total number of times the announcement has been through internal processing.  

Submissions may be sent back to the submitter several times to be reworked. The Cycle Number increases when a submission is sent back from a JSE staff member to the submitter of the submission and the submitter submits it again.

When a submitter returns the submission to himself the cycle number does NOT increase because the submission has not gone through any internal JSE processing. The announcement can only be returned for rework by the submitter in cycle 0.

JSE Listings field

This field indicates whether the announcement pertains to a Primary Listed Primary listed companies are those companies that first listed on an Exchange. A company can be Primary Listed, Secondary Listed or Dual Listed. For example, Anglo first listed on the NSX Exchange. Thereafter it listed on the JSE Exchange. As such, its primary listing is on the NSX and its secondary listing is on the JSE. Dual Listed companies have listed on different Exchanges but at the same time. A primary listed issuer is an issuer who complies fully with the JSE Listings Requirements. If an Issuer has more than one listing and the JSE’ s is secondary it means that the JSE accepts the primary listing’s requirements and therefore the issuer will not have to comply with all the JSE Listings Requirements. instrument, a secondary listed instrument or whether it is a General announcement.

Note:

• If the announcement is a group announcement then GENERAL will be displayed in this field and the "General Announcement" workflow activity route is taken. Refer to Regulatory Announcements for additional information.

• If the first issuer selected has 'primary listed instruments' ("New Announcement screen") then this field will display "PRIMARY", and the "Primary Listed Announcement" workflow activity route is taken.

• If none of the instruments selected on the "New Announcement screen" are 'primary listed',  then "GENERAL" is displayed in this field and the "Secondary Listed Announcement" workflow activity route is taken.

IMPORTANT: Refer to the section "Submission Workflow flow diagram" and "Submission Workflow activities" for additional information of the three different announcement types.

Approval Status field

This field displays the current Approval Status of the SENS Submission.

Allocated User field

This field displays the name of the user who is currently submitting the announcement.

Release Date and Time field

The Release Date and Time will default to the current system date and time.

To change the date click the CALENDAR icon or manually type in the date.

Enter the time that the announcement should be disseminated. The time cannot be the current time. It must be a time in the future.  If you enter a date and time that does not fall within SENS business hours, the following error will be displayed: "Release date and time is outside of service hours".  Announcements cannot be released after 17h50.

IMPORTANT: If a “follow reference number” was selected the release date and time will be set to the 'follow reference number announcement’s' date and time.  The date and time will be greyed-out and the user will not be able to amend it.

Next Action field

Click the <down-arrow> to the right of this field and select one of the options displayed. This indicates the next action that the SENS Submission should follow.

The following statuses will be displayed when creating a new submission:

• Submit Announcement - The announcement is sent to the JSE for processing.

• Terminate - The announcement is terminated and can no longer be used.

Note:

• If you save and close the submission (without submitting it), it will remain in the 'create' status and will be displayed in the External User's work list, as well as in all Internal Users' work lists. If you no longer wish to submit the submission you will need to terminate it by selecting "Terminate" from this field.

• If you send a submission for 'rework', you will need to enter a comment in the Comment field.

IMPORTANT: Refer to the section "Submission Workflow activities" for a list of available 'next action statuses' that may be displayed depending on the current status of the submission.

Comment field

(co-mandatory field)

This field is used to enter a comment regarding the submission.

Note: This field is a co-mandatory field under the following circumstances:

1.  A file size is disapproved.

2.  The work item is sent back for Rework.

3. “Disapprove” was selected for SENS Approvals.

As such, you will need to enter a reason as to why you are sending the submission back for rework.

Previous Comments hyperlink

If you are creating a new submission, no previous comments will be available.

Submitter Company Name field

This field displays the company name of the submitter.

Submitter Contact Name field

This field displays the contact name of the submitter.

Submitter Office Number field

This field displays the office telephone number of the submitter.

Submitter Cell Number field

This field displays the cellphone number of the submitter.

Submitter Email Address field

This field displays the work email address of the submitter.

Current Activity field

This field displays the status of the current activity of the SENS Submission.

Note: When creating a new submission the status of the activity will be "CREATE".

Activity Description field

This field displays a description of the activity that is displayed in the Current Activity field.

Issuer Role, Name and Exchange field

This field displays all the issuer names, roles, exchanges and instruments linked to the submission.

The instrument Short Name and Instrument Alpha code is displayed.

Group Code field

This field displays the regulatory announcement group code. No group codes will be displayed if the announcement is NOT a regulatory announcement.