The submission was submitted by the Submitter and is entering the system
at the start of the SENS review process. This submission has been assigned
a reference number. An 'activity status' of NEW
indicates that the submission is unallocated, that is, it has not yet
been allocated to a JSE Internal User. It is currently waiting for review.
Rules pertaining to each Workflow
Activity
IMPORTANT: Refer to the section
"Submission
Workflow activities" for an explanation of the
'announcement workflow' that may or may not be followed for each of the
3 'announcement types'.
The table below displays
each of the 3 announcement types, that is, General Announcement,
Primary Listing Announcement and Secondary Listing Announcement.
For each of these announcements, the table reflects the Current Workflow
Activity (Column
4) that can be viewed on the “”.
Once the relevant
announcement is selected, the Next Action field (Column
5) on the “” will display the actions that can be
selected. Once the action is selected, the Next Workflow Activity (Column 6) is displayed. The “Next
Workflow Activity” is dependant on the rules defined by the IRS Administrator.
These rules may change over time. As such, different activities may be
displayed based on the work flow and the rules set up by the IRS Administrator.
Example:
If
you selected “Submit Announcement”, the next workflow activity might
be Review, Needs File Size Approval, Finalisation, etc. This is based
on the rules set up in IRS. But, Finalisation can only be performed for
General Announcements and Primary Listing Announcements. Finalisation
is not part of the workflow for Secondary Listing Announcements.
At any stage of the work flow, the
internal user may choose to send the announcement back to any action allowed
in the work flow. For example, if the process went through Submit, Review,
CA Approval and Finalisation, the user may request - in the Finalisation
stage - to send the announcement back for Rework.
Current Workflow Activity
Status
(SENS Worklist screen) |
Next
Action field (Submission Detail screen) |
Subsequent
Workflow Activity Status (SENS Worklist screen) |
Description |
General Announcement |
Primary Listing
Announcement |
Secondary Listing
Announcement |
New |
Accept
(Review) |
SENS
Approval |
The
submission will be sent for Approval. |
Yes |
Yes |
|
New |
Accept
(Review) |
Finalisation |
The
submission will be sent for Finalisation. |
Yes |
Yes |
|
New |
Accept
(Review) |
CA
Approval |
The
submission is sent for Corporate Action Consultant approval. |
|
Yes |
Yes |
New |
Accept
(Review) |
CF
Approval |
The
submission is sent for Corporate Finance approval. |
|
Yes |
|
New |
Send
for Rework (Reject Review) |
Rework |
The
submission is sent for rework. |
Yes |
Yes |
Yes |
New |
Put
On Hold |
On
Hold |
The
JSE internal user puts the submission on-hold. There can be various
reasons for this. For example, the submitter may request the submission
to be put on hold. A JSE internal user requires additional information
or user goes to meeting and puts the announcement on hold to review
at a later stage. |
Yes |
Yes |
Yes |
New |
Terminate |
Terminate |
The submitter decides to terminate the submission
before processing by the JSE begins. Terminated submissions can
be viewed by clicking the ARCHIVED/TERMINATED button on
the “SENS Worklist screen”. Any
submission that has a Terminated status before 6:45am of the current
day, will be archived. |
Yes |
Yes |
|
Below is a graphical representation
of the work flow that will be followed, depending on the option selected
from the Next Action field. The
'workflow activity' that will follow is dependant on the 'announcement
type'.
