The submitter uploaded the PDF announcement and converted the announcement to a TEXT document or uploaded a TEXT document. Both these documents have a file size limit set by the system administrator. In the case where either, or both, of these documents exceed the permitted size limit, the submitter can request an override of the limit. 'Need File Size Approval' is the process whetherby the JSE can either accept or decline the request.
The Activity Description field (on the "Submission Detail screen - Activity tab") will display the following description: "An announcement that has been send for File Size Approval”.
The SENS Manager will be assigned the work item for file size approval. When approved, the submission will continue to the next step in the submission process. If the submission is declined, it will be returned to the submitter to be re-worked.
IMPORTANT: Refer to the section "Submission Workflow activities" for an explanation of the 'announcement workflow' that may or may not be followed for each of the 3 'announcement types'.
The table below displays each of the 3 announcement types, that is, General Announcement, Primary Listing Announcement and Secondary Listing Announcement. For each of these announcements, the table reflects the Current Workflow Activity (Column 4) that can be viewed on the “SENS Worklist screen”.
Once the relevant announcement is selected, the Next Action field (Column 5) on the “Submission Detail screen” will display the actions that can be selected. Once the action is selected, the Next Workflow Activity (Column 6) is displayed. The “Next Workflow Activity” is dependant on the rules defined by the IRS Administrator. These rules may change over time. As such, different activities may be displayed based on the work flow and the rules set up by the IRS Administrator.
Example:
If you selected “Submit Announcement”, the next workflow activity might be Review, Needs File Size Approval, Finalisation, etc. This is based on the rules set up in IRS. But, Finalisation can only be performed for General Announcements and Primary Listing Announcements. Finalisation is not part of the workflow for Secondary Listing Announcements.
At any stage of the work flow, the internal user may choose to send the announcement back to any action allowed in the work flow. For example, if the process went through Submit, Review, CA Approval and Finalisation, the user may request - in the Finalisation stage - to send the announcement back for Rework.
Current Workflow Activity Status (SENS Worklist screen) |
Next Action field (Submission Detail screen) |
Subsequent Workflow Activity Status (SENS Worklist screen) |
Description |
General Announcement |
Primary Listing Announcement |
Secondary Listing Announcement |
Needs File Size Approval |
Approve File Size |
Review |
The file sizes submitted require approval. |
Yes |
Yes |
Yes |
Needs File Size Approval |
Approve File Size |
SENS Approval |
The file sizes submitted require approval. |
Yes |
Yes |
|
Needs File Size Approval |
Approve File Size |
CA Approval |
The file sizes submitted require approval. |
|
Yes |
Yes |
Needs File Size Approval |
Approve File Size |
CFO Approval |
The file sizes submitted require approval. |
|
Yes |
|
Needs File Size Approval |
Approve File Size |
Finalisation |
The JSE accepts the file size and approves the submission. If the request is approved then the process will continue to the next action/activity. |
Yes |
Yes |
Yes |
Needs File Size Approval |
Disapprove File Size |
Rework |
The submission is sent back to the submitter for rework. If the request is declined then the submission will be sent back to the submitter. The submitter can then make the necessary changes and resubmit the submission. |
Yes |
Yes |
Yes |
Below is a graphical representation of the work flow that will be followed, depending on the option selected from the Next Action field. The 'workflow activity' that will follow is dependant on the 'announcement type'.
