Dissemination is the last step of the process before the SENS Submission is sent out to the market.
The Activity Description field (on the "Submission Detail screen - Activity tab") will display the following description: "An announcement that has been sent for dissemination".
The Submission will stay in this stage until such time that the Release Date and Time becomes current and then the submission will be disseminated and the submitter is notified of successful dissemination.
IMPORTANT: Refer to the section "Submission Workflow activities" for an explanation of the 'announcement workflow' that may or may not be followed for each of the 3 'announcement types'.
The table below displays each of the 3 announcement types, that is, General Announcement, Primary Listing Announcement and Secondary Listing Announcement. For each of these announcements, the table reflects the Current Workflow Activity (Column 4) that can be viewed on the “SENS Worklist screen”.
Once the relevant announcement is selected, the Next Action field (Column 5) on the “Submission Detail screen” will display the actions that can be selected. Once the action is selected, the Next Workflow Activity (Column 6) is displayed. The “Next Workflow Activity” is dependant on the rules defined by the IRS Administrator. These rules may change over time. As such, different activities may be displayed based on the work flow and the rules set up by the IRS Administrator.
Example:
If you selected “Submit Announcement”, the next workflow activity might be Review, Needs File Size Approval, Finalisation, etc. This is based on the rules set up in IRS. But, Finalisation can only be performed for General Announcements and Primary Listing Announcements. Finalisation is not part of the workflow for Secondary Listing Announcements.
At any stage of the work flow, the internal user may choose to send the announcement back to any action allowed in the work flow. For example, if the process went through Submit, Review, CA Approval and Finalisation, the user may request - in the Finalisation stage - to send the announcement back for Rework.
Current Workflow Activity Status (SENS Worklist screen) |
Next Action field (Submission Detail screen) |
Subsequent Workflow Activity Status (SENS Worklist screen) |
Description |
General Announcement |
Primary Listing Announcement |
Secondary Listing Announcement |
Dissemination |
N/A |
N/A |
The finalisation of the submission is complete and waiting to be disseminated. The submission is read only for ALL users. The submission can be retracted by clicking the RETRACT option on the SENS Worklist. The submission will be retracted from being disseminated. The submission will move back to the finalisation or last action before the finalisation stage of the process. |
Yes |
Yes |
Yes |
Dissemination |
N/A |
Archived |
The submission has completed the full life cycle of the submission process and is now finished. The work item will be moved to the complete stage of the process, waiting to be archived. The completed submissions for the previous business day will be archived at 6:45 am every business day. |
Yes |
Yes |
Yes |
IMPORTANT: Should an announcement fail during the dissemination phase, it will appear on the "Alerts screen" (ALERTS button on the "SENS Worklist screen" ). The System Administrator will select this announcement and email Log-IT in order for them to investigate this issue.