Only certain functions within the system are available to all users. This is dependant on a user's assigned role and permissions. |
Tokens are required due to the fact that the system contains market sensitive information. Tokens are created and managed within IRS. These tokens are generated for security purposes to ensure the validity and identity of the individuals requiring access to the system, as well as for the issuer to authorise the submission of an announcement. The Token protects access to the 'User Registration section' and the 'SENS Submissions section' within the system.
Tokens are randomly generated numbers that may only be used once. Thereafter, they will be deactivated by the system.
Tokens are managed via the "Token Browser screen". This screen can be accessed from the Main Menu only if the user has been assigned the Token Management access right. For security purposes, the user will be required to request an Access Pin Code to access the "Token Browser screen".
Tokens can be used by the user who created them or they can be given to another user to utilise. For example, an Equity Issuer would create a token and give it to the relevant sponsor in order to create a SENS Submission.
There are two types of Tokens, namely:
A Registration Token - The Registration Tokens allow the user to apply for access to the system. Every time an External User registers a new user, the system will prompt the user for a registration token. This registration token will be validated in the database against the company name.
A SENS Submission Token - The SENS Submission Tokens allow the user to perform SENS Submissions. The SENS Submission Token is a random number automatically generated by the system. These tokens are generated for security purposes in order to ensure the authorisation of the user performing the submissions. Users will not be able to create and submit SENS announcements if a valid SENS Submission Token has not been captured in IRS. Every time an External User (excluding an Equity Issuer) submits a SENS announcement, the system will prompt the user for a SENS Submission Token. This SENS Submission Token will be validated in the database against the company name. A SENS Submission Token can only be used once and is linked to a specific company.