An 'activity status' of CREATE indicates that the submission is busy being created. The Activity Description field (on the "Submission Detail screen - Activity tab") will display the following description: "The submission is busy being created”.
Once the submission is successfully created, its status will change from ‘Create’ to ‘New’. These newly created submissions can be viewed on the “SENS Worklist screen”, depending on a user’s rights and permissions in IRS.
IMPORTANT: Refer to the section "Submission Workflow activities" for an explanation of the 'announcement workflow' that may or may not be followed for each of the 3 'announcement types'.
The table below displays each of the 3 announcement types, that is, General Announcement, Primary Listing Announcement and Secondary Listing Announcement. For each of these announcements, the table reflects the Current Workflow Activity (Column 4) that can be viewed on the “SENS Worklist screen”.
Once the relevant announcement is selected, the Next Action field (Column 5) on the “Submission Detail screen” will display the actions that can be selected. Once the action is selected, the Next Workflow Activity (Column 6) is displayed. The “Next Workflow Activity” is dependant on the rules defined by the IRS Administrator. These rules may change over time. As such, different activities may be displayed based on the work flow and the rules set up by the IRS Administrator.
Example:
If you selected “Submit Announcement”, the next workflow activity might be Review, Needs File Size Approval, Finalisation, etc. This is based on the rules set up in IRS. But, Finalisation can only be performed for General Announcements and Primary Listing Announcements. Finalisation is not part of the workflow for Secondary Listing Announcements.
At any stage of the work flow, the internal user may choose to send the announcement back to any action allowed in the work flow. For example, if the process went through Submit, Review, CA Approval and Finalisation, the user may request - in the Finalisation stage - to send the announcement back for Rework.
Current Workflow Activity Status (SENS Worklist screen) |
Next Action field (Submission Detail screen) |
Subsequent Workflow Activity Status (SENS Worklist screen) |
Description |
General Announcement |
Primary Listing Announcement |
Secondary Listing Announcement |
Create |
Submit Announcement |
Review |
The submission is sent for review to the JSE. |
Yes |
Yes |
Yes |
Create |
Submit Announcement |
Needs File Size Approval |
The submission requires that the JSE approve an uploaded file that exceeds the maximum limits, as stipulated by the IRS Administrator. |
Yes |
Yes |
Yes |
Create |
Submit Announcement |
SENS Approval |
The submission will be sent for SENS approval. |
Yes |
Yes |
|
Create |
Submit Announcement |
Finalisation |
The submission will be sent for Finalisation. |
Yes |
Yes |
|
Create |
Submit Announcement |
CA Consultant Approval |
The submission will be sent for Corporate Action Consultant Approval. |
Yes |
Yes |
|
Create |
Submit Announcement |
CFO Approval |
The submission will be sent for CFO Consultant Approval. |
Yes |
||
Create |
Submit Announcement |
Dissemination |
The submission will be sent for Dissemination. |
Yes |
||
Create |
Terminate |
Terminate |
The submitter chooses to terminate the submission before processing – by the JSE - starts. Terminated submissions can be viewed by clicking the ARCHIVED/TERMINATED button on the “SENS Worklist screen”. Any submission that has a Terminated status before 6:45am of the current day, will be archived. |
Yes |
Yes |
Yes |
Below is a graphical representation of the work flow that will be followed, depending on the option selected from the Next Action field. The 'workflow activity' that will follow is dependant on the 'announcement type'.
